USES MADE OF YOUR PERSONAL INFORMATION
The tables below describes the main purposes for which we process your personal information, the categories of your information involved and our lawful basis for being able to do this.
CANDIDATES
|
Purpose |
Personal information used |
Lawful basis |
|
To assess your CV and qualifications |
All the personal information we collect for the purposes of the recruitment process including contact details and all information contained in any CV for example employment and education history and location of current workplace |
To be able to perform and administer the recruitment process for you under our agreement with you or the organisation you represent We have a legitimate business interest to do so We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above For criminal records history we process it on the basis of legal obligations or based on your explicit consent |
|
To contact you with information regarding job opportunities that may be of interest to you based on your CV and qualifications or contact you to obtain your agreement for us to provide you with information regarding job opportunities |
All the personal information we collect for the purposes of the recruitment process including contact details and all information contained in any CV for example employment and education history and location of current workplace |
Where your personal information has been sourced from either: |
|
To share your CV or details of your qualifications with a client in relation to potential job roles |
All the personal information we collect for the purposes of the recruitment process |
We have a legitimate interest to do so. We will also do so to perform an agreed recruitment search for you We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above For criminal records history we process it on the basis of legal obligations or based on your explicit consent |
|
To check you are legally entitled to work in the UK |
Personal contact details and identification documents and right to work documentation |
We may have a legal obligation to do so and it is also in our legitimate interest to ensure that you are suitable for a role and entitled to work |
|
Where you are a freelancer/contractor contracted with us, to administer the contract we have entered into with you, pay you and manage the invoicing process |
Personal identifiers and all the personal information we collect for the purposes of the recruitment process as well as start date, leaving date and pay rate and all payment and transaction details |
We need this information to be able to perform and administer our contract with you |
|
We will use information about your physical or mental health to assess your suitability for particular roles based on health grounds |
Information about your health, including any medical condition, health and sickness records, medical records and health professional information |
We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above |
|
We will use and retain information about criminal convictions to comply with legal requirements and in order to determine your eligibility to undertake particular types of work |
Information about your criminal convictions and offences |
For criminal records information we process it on the basis of legal obligations or based on your explicit consent |
|
To provide market intelligence on salaries |
Information on your salary, review date, bonus and any other benefits |
Your individual salary data will be fully anonymised, then added to other data points we hold to provide a service to lawyers looking to benchmark their salary |
|
To provide clients with market intelligence, including “Organisation Charts” of competitors and also potential recruits |
Information on your name, title, reporting line, coverage and individual experience |
This is not information pertaining to you necessarily as a candidate or job seeker, but is provided to clients looking for “market maps” and other staffing intelligence |
CLIENTS
|
Purpose |
Personal information used |
Lawful basis |
|
To analyse your profile and candidate hiring preferences To match you with the best available contract and/or full time talent from your industry and competitors based on your hiring preferences To contact you with information regarding new talent that may be of interest to your business |
All the personal information we collect about you for the purposes of the recruitment process |
To be able to perform and administer the recruitment process for you under our agreement with you or the organisation you represent We have a legitimate interest to do so for our business purposes We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above |
|
Administering any account(s) you have with us and managing our relationship with you including dealing with any support enquiries made by you |
All the personal information we collect about you for the purposes of the recruitment process |
As above |
|
Arranging an interview with/introduction to a prospective candidate in relation to a particular job role and managing the introductory process |
All the personal information we collect about you for the purposes of the recruitment process |
As above |
|
To receive commission or fee payments from you and to raise invoices |
All the personal information regarding placements with you or the organisation you represent and associated financial transactions and payments |
To be able to perform and administer the recruitment process for you under our agreement with you or the organisation you represent We have a legitimate interest to do so for our business purposes |
BOTH CANDIDATES AND CLIENTS
|
Purpose |
Personal information used |
Lawful basis |
|
To arrange an interview with/introduction to a prospective employer/candidate in relation to a particular job role and managing the introductory process, provided you have indicated that you are happy for an introduction to be arranged |
All the personal information we collect for the purposes of the recruitment process. |
We have a legitimate interest to do so We will only make an introduction for a role with your agreement We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above For criminal records history we process it on the basis of legal obligations or based on your explicit consent |
|
To send you marketing information we think you might find useful or which you have requested from us, including information about our services, positions, roles, available candidates and any events we are running |
Your contact details and other personal information relevant to marketing |
Where we have your consent to do so or you have requested that we do so We have a legitimate interest to do so We will only make an introduction for a role with your agreement |
|
To manage our relationship with you including dealing with any support enquiries made by you |
All the personal information we collect for the purposes of the recruitment process |
To be able to manage and perform our contract with you and it is also in our legitimate business interest to ensure that all enquiries are managed properly We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above For criminal records history we process it on the basis of legal obligations or based on your explicit consent |
|
To conduct data analytics studies to review and better understand market trends within the recruitment industry |
Records of your attendance at any events hosted by us All the personal information we collect for the purposes of the recruitment process excluding ‘special categories’ of personal information and criminal records information |
We have a legitimate interest in doing so to ensure that our business is targeted and relevant |
|
Dealing with enquiries, complaints and any legal disputes involving you |
All your personal information |
We have a legitimate interest to ensure that all enquiries, complaints and legal disputes are managed effectively We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above For criminal records history we process it on the basis of legal obligations or based on your explicit consent |
|
Complying with our legal obligations, for example health and safety obligations |
Personal identifiers and other health and safety related information and information obtained through electronic means such as swipecard and key fob records |
We have a legal obligation to comply with laws We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above For criminal records history we process it on the basis of legal obligations or based on your explicit consent |
|
Storage of records relating to you and also records relating to our business such as recruitment records and records of your interactions with us |
All the personal information we collect about you |
To be able to manage and fulfil our contract with you or the organisation you represent, we may have a legal obligation to do so and we also have a legitimate interest to keep proper records We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above For criminal records history we process it on the basis of legal obligations or based on your explicit consent |
Some of the above grounds for processing will overlap and there may be several grounds which justify our use of your personal information.
We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal information without your knowledge or consent, in compliance with data protection laws, where this is required or permitted by law.
For some of your personal information you will have a legal, contractual or other requirement or obligation for you to provide us with your personal information. If you do not provide us with the requested personal information we may not be able to engage you or the organisation you represent or we may not be able to properly perform our contract with you or the organisation you represent or comply with legal obligations and we may have to terminate your engagement or the engagement with the organisation you represent. For other personal information, whilst you may not be under an obligation to provide it to us, if you do not provide it then we may not be able to properly perform our role or services.